Skip to main content

Departments

Departments let you organize employees into logical groups that reflect your company's structure. They serve as a foundation for filtering, reporting, and payroll organization across the HR module.

Creating Departments​

To create a new department:

  1. Navigate to HR Management > Departments.
  2. Click Add Department.
  3. Enter the department name in both Arabic and English.
  4. Optionally select a parent department to establish hierarchy.
  5. Click Save.
info

Department names must be unique within your tenant. You cannot have two departments with the same name.

Department Hierarchy​

Departments can be nested to reflect your organizational chart. When creating or editing a department, you can assign a parent department to build a tree structure.

For example:

Company
├── Operations
│   ├── Logistics
│   └── Quality Control
├── Finance
│   ├── Accounting
│   └── Payroll
└── Human Resources

The hierarchy is informational and helps with organization. You can nest departments to any depth that suits your structure.

Viewing the Hierarchy​

The Departments page displays your departments in a list view. Parent-child relationships are visible through the parent department column. You can expand and collapse department groups to navigate your structure.

Assigning Employees to Departments​

Employees are assigned to departments through their employee record:

  1. Open the employee's profile (see Employee Management).
  2. In the employment details section, select the Department from the dropdown.
  3. Save the employee record.

Each employee belongs to exactly one department at a time. To transfer an employee, edit their profile and change the department assignment.

note

Changing an employee's department takes effect immediately. Historical records (payroll, attendance) retain the department that was active at the time they were created.

Department Employee Count​

The department list shows the number of active employees in each department. This count updates automatically as employees are added, moved, or set to inactive.

Department Rental Allocations​

Departments can have rental cost allocations associated with them. This feature is useful for organizations that need to track office space or facility costs per department.

To configure rental allocation:

  1. Open the department record.
  2. Enter the rental amount allocated to this department.
  3. Save.

Rental allocations are informational and can be used in cost reporting. They do not automatically affect payroll calculations.

tip

Set up your department structure before adding employees. It is easier to assign employees to departments during creation than to go back and update each record later.

Editing and Deleting Departments​

Editing​

Click on a department to open its details. Update the name, parent department, or rental allocation and save.

Deleting​

You can only delete a department if it has no employees assigned to it. If the department still has employees, reassign them to another department first, then delete the empty department.

caution

Deleting a department is permanent. If you need to preserve historical references, consider renaming the department instead of deleting it.